Create the class/group committees

1. Go to the display Class committees > Committees > Lists of committees and courses.
2. Click on Create a session: a window appears on the screen
3. Specify the session's characteristics:
   
   • the name;
   • the dates: If a day between these two dates is not concerned, you can specify this later;
   • the time range: if certain slots between these two times are not concerned, you can specify this later; the time range may extend beyond the limits of your time grid;
   • the time step: (For example: for a 1-hour-and-15-minute session, divide it into 4 parts);
   • the period;
   • the type of session:  allows you to choose the type of committee (group or class).
     
     
     
     
4. Specify the default characteristics of the committees to be created:
   
   • the duration;
   • the indispensability of teachers, by selecting an option from the drop-down menu and then specifying the criteria in the window that appears;
   • the publication in the agenda.
     
     
     
     
     • The homeroom teacher is indispensable by default.
     • By ticking Taking into account the substitutes, you include teachers who are doing long-term replacements.
     • If necessary, you can also specify the maximum number of concurrent committees and the maximum number of committee days for a teacher.
     • By ticking Assign the PEC to the classes, the PEC are automatically added to the committees of their classes.
5. Click on Validate.
   
   

2. Enter the classes involved in the session

1. Go to the display Class committees > Committees > Lists of committees and courses.
2. Select the session, then right-click and choose Add a committee.
   
   
   Note
   If you would like to schedule a group committee, tick the column Group in the section Class committee sessions.
3. Choose Class committee or Group committee
4. In the pop-up window, select the concerned classes or groups:
   
   • For the committees that only concern a group or a class, in the selection window, tick the option A committee per class or A committee per group, then tick the concerned groups/classes in multi-selection;
   • For a level-based committee (high school specializations, middle school needs groups), tick the option In the same committee in the class selection window, then select the concerned level;
   • For paired groups/classes, tick the option In the same committee in the group/class selection window, then select the groups/classes you want to combine.
     
     
     
     
   Note
   A committee session may include committees of different nature.
5. Validate. Another window will be displayed; select the teachers who are available for the concerned period, then validate.
6. From the list of committees at the bottom left, right-click if you want to customize the duration of each committee or its sealing date.
   
   
   
   
   

3. Manage the participants

By default, all teachers and members of the pedagogical staff are assigned. If student and parent delegates have been designated as such in the abase, they are also automatically assigned. The icon designates the indispensable participants.

Make a participant's presence non-essential

Manually add/delete participants

1. Go to the display Class committees > Committees > Lists of committees and courses.
2. Select the concerned class committee.
3. On the committee form, click on the button to add a participant. To deleted them, click the button . Follow the same procedure to add or delete a chairman.
   
   
   
   
   When adding a staff member, tick/untick Render indispensable to define their indispensability.
   
   

Note
You can add a room manually at this step.

4. Manage the problematic courses

If classes overlap during the session, EDT automatically treats them as high priority: the calculator will not place a committee at the same time as a course if the course is already occupied by one of the participants. You can override this restriction by indicating the course as non-priority, or even cancel it directly to free up slots.

1. Go to the display Class committees > Committees > Lists of committees and courses.
2. Select a session: the problematic courses are displayed on the right side of the screen. 
   
   
   
   
3. In the column Priority, click on an icon of a course until the wanted status is displayed:

• • Priority course : EDT will not place a committee that shares resources with the course;
  • Non-priority course : As a last resort, EDT may place a committee in the slot occupied by the course;
  • Cancelled course : EDT will be able to place committees in this slot. The canceled course will bear the mention Class committee.
     
    
    
    

By default, courses that partially overlap a session are cancelled in their entirety. After the schedule has been drafted, it is possible to instruct EDT to partially cancel non-priority courses that overlap with a committee from the display  Class committee > Committees >  Courses replaced by the committees.

In the case of co-teaching, EDT assumes by default that one of the two teachers may be absent on an exceptional basis.