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  • Create an occasional meeting

Creating meetings allows you to arrange an occasional meeting with a student and/or the student's guardians. When you send a meeting request to a student, the meeting is automatically added to his or her agenda and to yours. When you send a meeting proposal to a guardian, you must wait for him/her to validate the proposed slot before the meeting appears in your agenda. If none of the slots is suitable, the guardian can send you a telephone number so that you can contact him/her again.

Create a single meeting for a student

  1. Go to the display Communication > Meeting >  Meeting.
  2. In the left column, select Single meeting > Students.



  3. Click on the button New meeting.



  4. In the pop-up window, double-click on the field Student, then select the student from the list.



  5. Click on the fields Subject and Contents then enter your text.
  6. Specify the duration of the meeting.
  7. Set the date, time, mode and location of the meeting, then click on Validate: the meeting is added to the list of meetings, to your agenda and to the student's agenda.

Create a simple meeting for a guardian

  1. Go to the display Communication > Meeting >  Manage my meetings.
  2. In the left-hand column, select Single meeting > Guardians.



  3. Click on the button New meeting.



  4. In the pop-up window, double-click on the field Guardian(s) then tick the guardian in the list; you can also request the student's presence by ticking the corresponding box.



  5. Click on the fields Subject and Contents then enter your text.
  6. Specify the duration of the meeting then click on the button   to add one or more slots:

    • to add slots one by one, select New slot then define the date, time, mode and location of the proposed slot.

    • to offer several slots over an entire period (a morning, for example), select Define slots from a time range; the number of slots defined depends on the meeting duration defined in step 6; if you are unavailable for certain slots within this range, you can delete them individually.



  7. Click on Validate: the meeting is added to the list of meetings - you must wait for the guardians' approval before the meeting appears in your agenda.

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https://docs.index-education.com/docs_en/en-edt-support-page-1629-5466-create-an-occasional-meeting.php

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