Support PRONOTE

Create an event in the agenda

You can add events to the agendas of everyone at the institution, including students, guardians or teaching assistants.

Step No. 1: Enter the event characteristics

Go to the display Communication > Agenda > Agenda.
To select a display mode (day, week, month or year), click on the icons at the top left of the agenda.
To add an event to the grid, click/drag your mouse cursor to the wanted location: a window New Event opens.
Enter the event title and commentary in the provided text boxes.
Double-click in the field Location.
You can use a color code to sort events by category: select one of the default categories, or create your own categories.
If necessary, change the date and beginning/ending time of the event by double-clicking on the corresponding calendars. You can also:
- indicate that the event has no scheduled time by ticking the box Entire day;
- define a periodicity for recurring events.

Step 2: Share the event

The option Published is selected by default. Without any modification on your part, the event is published in the agenda of all users in Administration mode (ADMIN).

It is now possible to schedule the publication date of an event.

You can also:

Only publish the event on your agenda: select the option Private, then click on Validate. The event will not be visible to users in Administration mode.
Add the recipients linked to classes/groups: indicate the classes concerned by the event by clicking on the button then specify user categories by ticking the corresponding boxes.
Add recipients on an individual basis: click on the tab Recipients on an individual basis, click on the buttons then tick the names in the window that appears.
Add the recipients linked to a mailing list: click on the button ; in the pop-up window, select the mailing list to be used.
Publish the event on the institution's page/on partner screens: you can share the event on the institution's page or on partner screens by ticking the corresponding box.

Step No. 3 (optional): Schedule a reminder

If you have subscribed to the SMS service, you can schedule a reminder (immediate and/or delayed).

In the frame Reminder by SMS, tick:
- Send an SMS reminder for the event > Immediately;
- and/or (x) day(s) before, by specifying the number of days before the target date.
Tick the concerned recipients.

Note
The number in the column No. rcpt. corresponds, for example, to the number of guardians selected above. Depending on the settings configured by your administrator, the guardians will either each receive a text message or a single text message per household. If no cellphone number has been entered in the database, the guardian in question is not included in the count.
Click on Preview to view the list of sent SMS, and make sure that only one SMS is sent per recipient (if your SMS exceeds 160 characters, your institution will be billed for two or more SMS).