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Electronic signature, step 6: Send the document to the signatories and consult it
When the document is marked Archived, this means that it has indeed been electronically signed by all the parties. It is then possible to send it by e-mail to the different signatories. In the end, everyone gets an original document.
From the different Webspaces or from the Client, the signed documents can be consulted at any time.
From the different Webspaces or from the Client, the signed documents can be consulted at any time.
Send the signed document
- Go to the display Communication > Mail and documents >
History of dispatches. - In the left menu, select Electronic signature.
- From the list, select the document(s) you want to transmit.
- Click on the button Share the documents.
- In the pop-up window, click on the button Send the e-mail. The document is attached to the sent e-mail.
Consult the document
From the Webspaces
- From their Webspaces, the signatories receive a notification when the document is available. Depending on the profile, the user is redirected to the section:
- Communication > Digital locker > My documents for a teacher,
- Personal information > Documents > My documents for a guardian
- My data > Documents > My documents for a student.
- A click on the document opens the file in a new tab of your browser. It is then possible to save the document.
From the Client for the institution-s manager
- Go to the display Communication > Mail and documents > History of dispatches.
- In the left menu, select Electronic signature.
- In the list, select the document.
- View it in the right part, tab Document preview.
The Principal also obtains a proof file that traces all the events that took place to result in the signature of the document (who signed, at what time, from which IP address, ...). - To print or download the documents, click on the corresponding buttons.
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