Support PRONOTE-
Collect documents from the guardians and students
The digital locker allows teachers to create document requests for families. Students and/or their guardians deposit their files from their Webspace: insurance certificates, permission slips, etc.
Step 1: Create a new document request
- Go to the menu Communication > Digital locker.
- In the left-hand menu, click on Collect from guardians/students.
- Click on the button Collect a document, then select an option:
- from the guardians,
- from the guardians, on behalf of the student,
- from the students.
- In the pop-up window, in the rubric To be deposited by, specify the persons concerned by this collection:
- All, either all guardians or all students,
- Nominatively, the people whose names you tick,
- By a combination of criteria, either the people who meet the criteria you define (for guardians: rubrics (families), representatives, levels of responsibility; for students: class, rubrics (families), regime, permission slip, representative, accompaniment project).
- Enter the title of the document to be collected.
- Select a deposit option. If you select the options Deposit on the Parents Webspace with a deadline or Deposit on the Parents Webspace without a deadline, the request is instantly published on the Webspaces.
By selecting No online Deposit, you save a "draft" request: your settings are saved, but the request is not currently published on the concerned Webspaces. To activate it when you want, modify the collection and choose one of the other two collection methods. - If you want to notify the people concerned by sending a notification on the Webspaces and the mobile app, tick Notification activated. In the pop-up window, change the send date if needed (it defaults to today's date), then click on Validate.
- If you want other people (teachers or staff) to have access to the collection, select them.
- Click on Validate.
Step 2: Consult the documents sent by the guardians.
- Go to the menu Communication > Digital locker.
- In the left-hand menu, click on Collect from guardians/students.
- Select the document request from the list on the left: the list of people whose documents you want to collect and the list of documents submitted will appear on the right side of the screen.
- To consult a deposited document, click on its title: the document will open in the corresponding application.
You can also download all documents at once: at the top right of the list, click on the button
, then choose the menu Download all the documents. The file in a .zip format is then saved on your computer.
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