PRONOTE Campus - How to sign a document electronically

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How to sign a document electronically

�tape 1 : Activate the service and assign rights to the users
- Activate the service
- Assign the rights to administrative users
Step 2: Create a template or use an existing agreement template
Step 3: Send the document to be signed
Step 4: Signing the document from the Webspaces
Step 5: Track the signatures and have the Principal finalize the process
Step 6: Consult the signed document
- Consulting the document from the Webspaces
- Consultation of the document from the Client for the Principal

Electronic signatures allow digital documents to be signed entirely online.
All the templates in PRONOTE Campus can include a signature circuit, which allows documents to be distributed and then recovered once they have been signed by all parties.

Step 1: Activate the service and assign the rights to the users

For all the templates, it is now possible to define a signature circuit and recover the document signed by all parties. This service must be activated in the Client

in hosted mode by a superadministrator for it to be used. Please note that this service may incur additional costs. For more information, please contact our sales department.

Activate the service

Go to the menu Parameters > Communication > Electronic signature.

Assign the rights to administrative users

Go to the menu File > User administration > Utilization profiles.

Step 2: Create a template or use an existing agreement template

Go to the display Communication > Mail and documents > Templates.

Step 3: Send the document to be signed

Go to the display In-company > Internships> List.

Step 4: Signing the document from the Webspaces

Signers receive a notification in their Webspaces.
The signing process itself takes place on a secure third-party signing platform, accessed via a web browser.
Signers are redirected to this platform, where they view the document.
After reviewing it, they can begin the signing process.

If the Principal or his/her representative signs the document, he/she receives a notification via the Client when:

a document, signed by all other parties and awaiting his signature, expires (1 month after the signing process began);
a document awaiting required signatures expires (1 month after the signing process begins);
all required signatories have signed, and the document is ready to be finalized.

Step 5: Track the signatures and have the Principal finalize the process

Go to the display Communication > Mail and documents > History of dispatches.

Step 6: Consult the signed document

If you authorized the publication of the signed document during the configuration, it becomes available for viewing once it has been electronically signed by all parties. Signed documents can be viewed at any time from the various Webspaces or from the Client.