Support Support PRONOTE Campus

  • Send information/conduct a survey

Table of Contents

1. Send information

The distribution of information via PRONOTE Campus's internal messaging system makes it possible to reach a large audience without engaging in any exchange, as sending information does not imply any response from the recipients. On the other hand, if you request it, an acknowledgement of receipt indicates whether the recipient has taken note of the information.
  1. Go to the display Communication > Messaging service > Information and surveys.
  2. In the title bar, select Distribution.
  3. Click on the creation line, then select Send information.
  4. In the pop-up window, designate the recipients:
    • if the event is related to classes or groupings, click on the buttons to indicate the classes or groupings concerned by the information. Then tick Teachers, Students, Parents, Porters, Company (counselors/tutors) to publish the information on the corresponding Webspaces;
    • if the event is not related to classes or groupings, go to the tab Recipients on an individual basis, click on the buttons and directly tick the recipients.
  5. If the information is addressed to parents, choose between:
    • A dispatch per student: to have a single acknowledgement of receipt. Both parents can access the information, but only one acknowledges receipt of the information.
    • A dispatch per parent: to have several acknowledgements of receipt if there are several parents. Each parent, independently of the other, acknowledges receipt of the information.
  6. Give the information a title, enter and format the text. You can also add an attachment (images, text files, etc.) by clicking on the button .
  7. If you have ticked the box with acknowledgement of receipt, the recipients will be asked to indicate that they have read the information.
  8. Validate the information:
    • The information is in position Publish by default. You can distribute it immediately. Define the period during which the information should remain visible.
    • If you want to distribute it later, then switch to the position Draft. The information can be modified at any time from the menu on the left.
You can also send information from a list of resources: select the relevant resources from the list, then click the button in the toolbar.

2. Consult the acknowledgements of receipt

Prerequisite: the option with acknowledgement of receipt has been ticked when sending the information.
  1. Go to the display Communication > Messaging service > Information and surveys.
  2. In the title bar, select Distribution.
  3. Select the information in the list: the content of the information appears in the right section.
  4. Click on the tab Returns.
  5. The acknowledgements of receipt are classified by type of recipient. A click on a panel allows you to see in detail who has acknowledged receipt of the information.

3. Conduct a survey

A survey allows you to ask a question to a set of recipients and analyze the answers (free or predetermined). The recipients receive a notification when they log in. The sender can analyze the responses as they participate in the survey.
  1. Go to the display Communication > Messaging service > Information and surveys.
  2. In the title bar, select Distribution.
  3. Click on the creation line and select Conduct a survey.
  4. In the pop-up window, indicate the type of survey:
    • Nominative survey: respondents' answers appear next to their identity;
    • Anonymous survey: responses are collected, but the identity of respondents is not disclosed.

      You can conduct a named survey and then anonymize the results at a later stage when they are released.
  5. Then designate the recipients:
    • if the survey is related to classes or groupings, click on the buttons to indicate the classes or groups concerned. Then tick Teachers, Students, Parents, Porters, Company (counselors/tutors) to publish the survey on the corresponding Webspaces;
    • if the survey is not related to classes or groupings, go to the tab Recipients on an individual basis, click on the buttons and tick the recipients directly.
  6. If the survey is addressed to parents, choose between:
    • A dispatch per student: to have only one response. Both parents can access the survey until one parent responds.
    • A dispatch per parent: to have several responses if there are several parents. Each parent responds independently to the survey.
  7. Specify the title of the survey.
  8. Choose the type of the first question and enter the possible answers, if any:
    • Unique choice: the recipient can choose only one answer from the list. By default, the answers Yes and No are proposed. You can replace them by other answers by double-clicking directly on them.
    • Multiple choice: the recipient can choose several answers from among those proposed.
    • Response to be entered: (only if the survey is nominative): the recipient must enter a personal response limited to 200 characters.
  9. You can add an attachment by clicking on the button .
  10. Enter as many questions as you wish. You can also insert texts, for example to propose an introductory message (the arrows and on the side allow you to change the order of the texts and questions).
  11. If you want other people to have viewing access to the survey, click on the buttons to designate the teachers and/or the concerned users: they will be able to consult the results from the list of surveys, on the Distribution side.
  12. Validate the survey:
    • The survey is in the position Publish by default. You can publish it immediately. Define the period during which the survey should remain visible.
    • If you want to distribute it later, then switch to Draft. The survey can be modified at any time from the menu on the left.
You can also send a survey from a list of resources: select the concerned resources in the list, then click on the button in the toolbar.


4. Consult the results of a survey

You can consult the responses during the survey.
  1. Go to the display Communication > Messaging service > Information and surveys.
  2. In the title bar, select Distribution.
  3. Select the survey.
  4. On the right section, click on the tab Returns.
  5. PRONOTE Campus cumulates the results by type of recipient: a click on a line displays the details, except if the survey is anonymous. By default, only the person who created the survey can consult the results.

5. Share the results of a survey

After a survey is completed, you can report the results to users using information.
  1. Go to the display Communication > Messaging service > Information and surveys.
  2. In the title bar, select Distribution.
  3. Select a survey.
  4. On the right side, click on the tab Returns.
  5. Click on the button Release the survey's results, then choose the way you want to transmit the results:
    • by name: the identity of the respondents is visible,
    • anonymously (recommended for distribution to parents or students).
  6. In the pop-up window, designate the recipients. Click on the buttons to indicate the people to whom you want to send the results.
  7. A *.pdf file containing the survey results is automatically added as an attachment:
    • if you have chosen to distribute the results anonymously, the file is entitled ResultatsSondageAnonymeTableau.pdf;
    • if you have chosen to distribute the results by name, the file is entitled ResultatsSondageNominatifTableau.pdf.
  8. If you tick the box with acknowledgement of receipt, the recipients will be asked to indicate that they have read the information.
  9. The information is in the Draft position by default. If you want to publish it, then switch to the Publish position. Define the period during which the information should remain visible.
  10. Validate.
Questions - answers
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