Support Support HYPERPLANNING

  • Import a list of rooms from a spreadsheet

If you have a spreadsheet with the list of rooms, you can recover or update this data in HYPERPLANNING in a few clicks. If the database already contains some data, verify the spelling of the designations so that HYPERPLANNING does not create duplicates.

First step: preparing the spreadsheet

  1. The spreadsheet should include one row per room and one column per type of information (field). An example Excel file is provided with the application in C:\Program Files\Index Education\Hyperplanning 2023\Réseau\Client\Exemples\Fichiers Import\
  2. It is not necessary to have a line of labels, but it can facilitate the matching with the HYPERPLANNING fields during the import.
  3. HYPERPLANNING requires at least one field: Name or UID-identifier.
  4. If several rooms belong to a room group, this must be indicated in the field Name using the following syntax: <Name of room group>Room's name



  1. If several rooms are to have the same designation, the field Code must be added and each one must be different so that HYPERPLANNING creates all the corresponding rooms.



  1. To import a field not provided for in HYPERPLANNING, such as the equipment available in the room, a column for this type of information must be included in the spreadsheet and respect the syntax <Type of information>Information so that HYPERPLANNING transforms this column into a family during the import.

Second step: importing rooms into HYPERPLANNING

  1. In the spreadsheet file, select the data to be imported and press Ctrl + C to copy it.
  2. Go to any display of the tab Schedules.
  3. Press Ctrl + V to paste the data: the import window opens.
  4. At the top the select the type of data to import: Rooms
  5. Specify Tabulation as the field separator.
  6. Match each column with a HYPERPLANNING field. To do this, click on the arrow next to the designation Field ignored and select the field to which the column corresponds from the drop-down menu.
      • If a column should not be imported, leave Field ignored. As long as any required fields are missing, all data will be displayed in red. If some data remains in red at the end of the matching, it means that it does not correspond to the expected format: pass the cursor over it to find out why. Most of the time, the data is still imported but modified to be compliant.
      • If you have copied the column headings, tick Do not import the [1] first lines.
      • If a column contains data not foreseen by HYPERPLANNING, choose Family which allows you to create unforeseen fields. 
      • If imported columns contain more than one piece of data (several values for your customized field), verify the sign that separates them in the field Separator of multiple resources (by default, the comma).



  1. Click on Import: HYPERPLANNING proposes to transfer to Exclusive Usage mode (the other users are transferred to Consultation mode during the import and you can choose not to keep the imported data at the end of the process).

  1. HYPERPLANNING displays a report with the number of imported, created or modified data.


  1. Close the window.
  2. HYPERPLANNING proposes to save the import format, the matching of the fields with the columns will be kept for all future imports of this type of data.
  3. If you were in Exclusive Usage mode, click on the button in the toolbar.
  4. In the pop-up window, choose by saving your modifications.
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