Pre-incoming year: what do I need to know before using this module?

Provisional needs are calculated at class level, or at ETM (MEF) level if you don't have enough information. This information is entered progressively in the tabs Subjects, Teachers, ETM (MEF) and Provisional Classes, ideally from November to February. If your institution is a high school, you can also use the tab Specializations and needs to calculate the number of groups required for each specialization.

When you enter data in one of these tabs, it is automatically transferred to the next tab, from left to right.

Reported data, on the other hand, can be modified on a case-by-case basis, without modifying the data entered at the root.

This way, you can spread your workload over several months, so there's no need to wait for precise information before you start to enter your needs. 

Specifying the maximum number of students expected per structure (class or group) and the provisional number of students also has an impact on the number of hours of service required. This information can be entered progressively, like the other data: provisional population by ETM (MEF) and subject, then provisional population per class and service.

The provisional services entered in the tabs ETM (MEF) and/or Provisional classes are then transferred to the display Pre-incoming year > Provisional needs >  Projection per subject. This allows you to calculate the number of service hours required per subject (whole class and/or group) after the alignment of the concerned services.

Finally, the provisional needs are transferred to the DTMD (TRMD). Enter your global hourly allocation (DHG) in the software: the difference between your means and your needs is calculated automatically.

At the end of the year, you can continue the work you've done in preparing the DTMD (TRMD) by assigning students to their provisional classes.

Before you start the distribution, verify that the classes entered in the display Pre-incoming year > Provisional classes >  Services are up to date. If you have calculated your provisional needs on the basis of ETM (MEF) without specifying the classes, you can take up this step where you left off. 

The distribution is carried out automatically by the software, but you retain control over all the parameters it needs to take into account: pedagogical information, student groupings or separations, accompaniment projects, class characteristics, etc. Do not launch a distribution for all students in the institution at once: instead, proceed level by level, and wait until you have completed the distribution for all levels before transferring the list to the module Timetable.

Course generation is independent of the distribution of students in classes. It can be performed either before or after the latter, but always after the creation of provisional classes and associated services.

To generate courses automatically, you first need to specify the wanted service breakdown. Then you verify and/or modify the alignments already planned when calculating the provisional needs.

Before clicking on the button Create the courses, you can also assign teachers to the service, either manually or automatically. If you create courses without assigning teachers at this stage, they will have to be assigned
directly from the course file in the display Timetable > Course >  List.