Support PRONOTE-
Collect the documents from legal guardians
The digital locker allows staff and teachers to request documents from families. Students and/or their guardians can deposit their files from their account: proof of insurance, permission slips, etc.
Step 1: Create a new document request
- Go to the display Communication > Digital locker >
Documents in the digital locker. - Click on the folder Documents to be collected.
- Click on Collect a document then select an option:
- To be deposited by the guardians,
- To be deposited by the guardians, representing the student,
- To be deposited by the students.
- Enter the title of the document you want to recover, then validate with the key Enter on your keyboard: a window will appear.
- Select:
- the guardians whose data you want to recover (option selected in the previous step To be deposited by the guardians),
- the students whose data you want to recover (option selected in the previous step To be deposited by the guardians, representing the student, or To be deposited by the students).
- Click on Validate: the list of people from whom you want to collect documents will appear on the right side of the screen.
- Double-click on the column To Be Collected on the Webspace, then select the deposit option: when you click on Validate, the document is instantly published in the Webspaces (unless you have selected the option No depositing possible by parents/students).
By selecting No deposit possible by parents, you save a "draft" request: your configuration settings are saved, but the request is not published on the Parents Webspace for the time being. To activate it at a later date, double-click in the column To be collected on the Parents Webspace and modify the deposit modality. Until the request is published, you cannot send a notification.
Step 2: Send a notification to the guardians
When the period for receiving documents is open, you can inform the guardians by sending a notification on the Parents Webspace and the mobile application.
- Click on the button
of the column Notify...
- In the pop-up window, you can modify the title and content of the notification.
- Double-click in the column Notify: a window appears.
- In this window, tick the box Notify the parents/students of the request for the deposit on (...); if necessary, change the send date (which corresponds to the current date by default), then click on Save.
If you have set a deposit deadline, you can also set up a reminder notification a few days before the deadline.
Step 3: Consult documents sent by the guardians
- Go to the display Communication > Digital locker > Documents in the digital locker.
- Click on the folder Documents to be collected.
- Select the document request from the list on the left: the list of transmitted documents appears on the right of the screen.
- To view a deposited document, click on its title in the column Deposited document: the document opens in the corresponding application (for example, in Word for a .docx file).
You can also download all the documents at once: click on the button Download all the documents, at the top left of the list, then save the .zip file on your computer.
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