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Take a roll call for a course
The roll call method is defined in advance by the administrator or the secretariat. In addition to the roll call taken by the teacher, roll call via QR Code (set or rotating) may also be considered. The QR code is a tool to help enter the absences. Its purpose is to allow students to declare their attendance at a class meeting by scanning a QR code. Students who have not scanned the code will automatically be recorded as absent.
If authorization has been granted by the administrator, the roll call entry can be extended to a maximum of the previous 7 days.
If authorization has been granted by the administrator, the roll call entry can be extended to a maximum of the previous 7 days.
- Go to the tab Assiduity > Roll call sheet.
- Select the course from the timetable.
Method No.1: The teacher takes the roll call
- Go to the tab Assiduity > Roll call sheet.
- Select the course from the timetable The mode
Roll call by teacher is specified.
- On the lines of the concerned students, click on Absence or Tardiness.
- In the pop-up window, indicate the motive for absence or tardiness (by default Motive not yet known): In the event of a tardiness, also specify the duration of the tardiness (the default value for the duration of tardiness is configured by the administrator).
- Tick Roll call completed at the bottom of the roll call sheet so that the institution's staff know that the roll call has been taken.
Method No.2: The roll call is taken using a set QR Code
- Go to the tab Assiduity > Roll call sheet.
- Select the course from the timetable.
- The type
Roll call by QR code is then specified. Click on the button Start the roll call by QR code.
Students can only scan when the session is open, i.e. after clicking on the button Start the roll call by QR code. This button is called next Display thee QR Code. - The QR Code appears in the pops-up window.
- Leave the window open. Students will scan the QR code as they arrive. Scanning will be open for the duration of the course + 15 minutes afterward.
You can mark a student as present or absent if they were unable to scan the QR code. To do so, go to Roll call sheet > Validation of presence >
Deploy the actions.
Print the generated QR Code
Even if the QR codes are printed in advance, students cannot scan them until the session is open for the class meeting. Only a click on the button Start the roll call by QR code will open the session.
- As soon as you clicked on the button Start the roll call by QR code, you can print the QR Code.
- Click on the button
at the top right. - In the pop-up window, select QR Code, configure the document orientation, then click on Validate.
- The PDF will open in a new tab in your browser. Then print the obtained PDF.
You can also save the document on your computer.
Method No.3: The roll call is taken using a rotating QR code.
- Go to the tab Assiduity > Roll call sheet.
- Select the course from the timetable.
- The mode Roll call by QR Code is then specified. Click on the button Start the roll call by QR code.
- The rotating QR Code will appear in the pop-up window. Display it on a shared screen for students to confirm their attendance by scanning it live.
The QR Code rotates: it changes automatically every 10 seconds. This rotation, combined with a short validation period, ensures enhanced security, as it is less easily duplicated. For example, as it is more difficult to capture, it will be less easy to take a photo of it and send it to a student who is not physically present. - Leave the window open. Students will scan the QR code as they arrive. The scan will remain open for the duration of the course + 15 minutes afterward.
You can mark a student as present or absent if they were unable to scan the QR code. To do so, go to Roll call sheet > Validation of presence > Deploy the actions.
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