Support Support HYPERPLANNING

  • Send information

The distribution of information via HYPERPLANNING's internal messaging system makes it possible to reach a large audience without engaging in any exchange, as sending information does not imply any response from the recipients. On the other hand, if you request it, an acknowledgement of receipt indicates whether the recipient has taken note of the information.
  1. Go to the tab Communication > Messaging service > Information and surveys.
  2. In the title bar, select Distribution.
  3. Click on the creation line, then select Send information.
  4. In the pop-up window, designate the recipients:
    • if the event is related to classes or groupings, click on the buttons to indicate the classes or groupings concerned by the information. Then tick Teachers, Students, Parents, Porters, Company (mentors/tutors) to publish the information on the corresponding Webspaces;
    • if the event is not related to classes or groupings, go to the tab Recipients on an individual basis, click on the buttons and directly tick the recipients.
  5. If the information is addressed to parents, choose between:
    • A dispatch per student: to have a single acknowledgement of receipt. Both parents can access the information, but only one acknowledges receipt of the information.
    • A dispatch per parent: to have several acknowledgements of receipt if there are several parents. Each parent, independently of the other, acknowledges receipt of the information.
  6. Give the information a title, enter and format the text. You can also add an attachment (images, text files, etc.) by clicking on the button .
  7. If you have ticked the box with acknowledgement of receipt, the recipients will be asked to indicate that they have read the information.
  8. Validate the information:
    • The information is in position Publish by default. VYou can distribute it immediately. Define the period during which the information should remain visible.
    • If you want to distribute it later, then switch to the position Draft. The information can be modified at any time from the menu on the left.
You can also send information from a list of resources: select the relevant resources from the list, then click the button in the toolbar.
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https://docs.index-education.com/docs_en/en-hyperplanning-support-page-257-997-send-information.php

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