Support HYPERPLANNING-
Propose a download or edit a template (Scholastic enrollment certificate, etc.)
Offer a template for download
Allow downloading from the Webspaces
It is necessary that the page Documents be published in the concerned Webspaces (Students, Parents, Porters and Company) so that the document is clearly visible.
The page Documents is visible by default in the Teacher and Secretariat Webspaces.
- Go to the menu Internet > Publication of the Webspaces.
- Select Students Webspace, Parents Webspace, Porters Webspace and/or Company Webspace tab in the tree structure, then on the right, in the tab Contents, tick the page Personal information > Documents.
Publish the document
Only documents in the category Miscellaneous are available for download.
- Go to the tab Communication > Mail and documents >
Templates. - From the templates intended for students, select Scholastic enrollment certificate (or another document in the category Miscellaneous).
- On the right side, click on the tab Publication.
- Tick Make the document downloadable between [...] and [...], then specify the period during which the document will be available.
- Then tick Students and/or Parents.
- Select the students concerned by the download:
- all,
- nominally: click on the button
to define the students concerned in the pop-up window. - by combination of criteria: tick the classes and/or families.
- You can notify students and/or parents of the availability of the document by ticking Send notification to recipients. Click on the button
to eventually modify the content of the notification.
- Once you've made your modifications, click on the button Save at the top of the window.
- For all the documents of the category Miscellaneous, a column informs you of the status of the publication of the template:
Not published,
Past publication,
Publication in progress,
Future publication.
Edit a template
- Go to one of the following displays:
- Schedules > Teachers / Students/Staff >
List, - Schedules > Students >
Parent form, - In company > Internships >
List of internship counselors, - In company > Work-study programs >
List of counselors/tutors.
- Schedules > Teachers / Students/Staff >
- Select the concerned users from the list.
- Click on the button
in the tool bar. - In the window Sending mail and document, select the Type of output. Documents can be printed, generated as PDF or sent by e-mail or via Maileva.
- Select the template.
- Verify the result with Preview, then, depending on the type of output selected, click on the button Print/Generate/ Print/E-mail/Preview before sending.
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