Support HYPERPLANNING-
Manage absence justifications
Request a justification
A template Request a justification for an absence exists by default. You can modify it from the tab Communication > Mail and documents > Templates.
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Go to the tab Assiduity > Summary >
List of events. -
Select the absences, for example all those with Motive not yet known: if several absences concern the same student, only one letter is edited.
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Right-click and choose Sending mail or document.
- In the pop-up window, choose the Type of output (Printer, PDF, E-mail, Maileva).
- Either the templates to be sent are already filled in, or you double-click on To choose to designate them. The template Request a justification for a absence can be sent to students and/or parents if they agreed to be recipients of academic mail.
- Click on Print/E-mail.
- In the pop-up window, enter and format the e-mail (topic, body of the message and signature). You can also add other recipients by ticking Other.
- Click on Send the e-mail. If the recipients do not have an e-mail address in HYPERPLANNING, you can first tick Print a copy, then select Only to those who do not receive e-mail.
Saving the justifications
Uploading justifications can be carried out directly by the students if they are authorized to do so. Otherwise, you can upload them manually
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Go to the tab Assiduity > Summary > List of events.
- Double-click in the column Attachments.
- Add the justification to the base by clicking on New or
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The size of the attachment must not exceed the limit defined in the menu Parameters > General parameters > Security.
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