• Partition access to data using families and rubrics

To efficiently organize data in a shared base between several entities, for example: several departments within the same institution (IT, Civil Engineering, Electronics...), it is necessary:

First step

Create a user profile with a standard modification and duplicate it for each department. This allows the association of targeted rights to each user.

Second step

Create a family institution with a rubric by department. The different data (classes, teachers, groups, rooms...) are then associated to the rubric corresponding to their department.

IMPORTANT: some data can be associated to several rubrics. For example, a teacher who works in two departments must be associated with the two corresponding rubrics.

Third step

Use a course model. This allows certain parameters to be pre-configured with the option Access limited to users of my profile, available in the tab Course's characteristics. By ticking this option, all the courses created from this model will automatically be partitioned: only users assigned to the same profile can access them.